Outsourcing Assistant

Job Title: Outsourcing Assistant
Contract Type: Graduate
Location: Portsmouth
Salary: 23000 - 28000
Reference: 19-10-01
Contact Name: Chris Howden
Contact Email:
Job Published: December 03, 2019 16:16

Job Description

The main purpose of the role is the completion of bookkeeping tasks for client, both onsite and off site.


Main Duties


  • Perform work in accordance with outsourcing procedures
  • Preparation of information to undertake BACS payment run for clients
  • Analysis of receipts and payments in order to prepare bank reconciliations
  • Preparation of journals for approval
  • Assist with planning of assignments
  • Resolution of queries
  • Delegate work to more junior staff (where appropriate) and monitor understanding and completion of those tasks
  • Keep senior manager/director informed of:
    • problems encountered
    • issues needing urgent resolution/risks identified
    • time over-runs
    • areas where additional work required/ client non performance.
  • Posting of entries to Sales, Purchases and Nominal Ledgers using Sage / Xero accounting software / Quickbooks online
  • Preparation of VAT returns, EC Sales Lists and reviewing colleagues work
  • To validate Trial Balance codes against external evidence
  • Preparation of management accounts for clients
  • Possible involvement in the preparation of payrolls for clients
  • To look after associated outsourcing administration
  • Providing training to clients in bespoke accounting software packages
  • Assist with the training and development of more junior members of the team
  • Maintain the client/Wilkins Kennedy relationship on a small portfolio of clients ensuring that the departmental manager is made aware of issues.


Skills and Experience


  • Working individually and within teams progressing towards responsibility for small assignments.
  • Develop experience of accountancy assignments.
  • IT skills – familiarity with Word, Excel, Xero and Quickbooks Online
  • Must have experience and knowledge of SAGE
  • Develop management accounts experience.
  • Methodical and disciplined approach to tasks.
  • Quick to learn/adapt to new procedures/situations
  • Ability to organise to be able to work on several different assignments at one time.
  • Takes ownership of assigned tasks and adopts a pro-active approach
  • Produces accurate and timely work
  • Participates in meetings, providing information and ideas with clarity and persuasiveness
  • Ability to build relationships
  • Actively seeks to enhance own expertise and knowledge
  • Demonstrates drive and commitment to self-development